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CITY OF ST. CLOUD
DEVELOPMENT REVIEW COMMITTEE
SPECIAL MEETING MINUTES
MEETING: March 7,
LOCATION: 1300 9th Street - 1st Floor – DRC
Conference Room; St.
CHAIRMAN: David Nearing, Planning/Zoning Director
Hobbs, Development Officer
Chief Lewis Kristin
Caborn Ron Trowell Sue Boblett
Dave Ennis Tommy
Howes Mark Luthie Paul G. Kaskey
Shephard Bob MacKichan Veronica Witol Tom
Rick Mauro John
#5-1.14 – St. Patrick’s Day Parade
Downtown St. Cloud
Special Event (Major)
O’Doherty was present to represent the application. She explained that this
would be a 3 day event planned to be held inside O’Doherty’s. She also noted
that she planned to have alcohol outside on the patio on the 17th
and 18th and she wanted to make sure that would be OK with the
City. She noted that she would try to keep things under control.
noted that the alcohol served on the 17th and 18th was a
separate issue from the parade. He then asked if there were plans to have a
beer tent and if an alcohol permit would be needed by the City.
explained that if the beer tent was on private property, no special permit from
the City would be needed.
Chief Kelly noted that as long as no one was drinking outside the awning area,
it wouldn’t be an issue but if someone went outside that area with an alcoholic
beverage, there would be a problem.
O’Doherty noted that she had no doubt that would happen and that was one of the
reasons she was asking approval for three days.
Chief Kelly noted that he did not think the state could approve sale/service of
alcohol for public property.
noted that it didn’t appear that there was anything for the City to do for the
17th & 18th aside from the alcohol issue.
explained that more than anything it would be a Police Department issue.
Chief Kelly noted concern about too many people being inside. He asked if the
City would be responsible if someone fell outside the building and the issue
was briefly discussed.
O’Doherty introduced the Committee members to Mr. Robert Augustine.
noted that the issue of the 17th and 18th was resolved
and the only thing left to took at was the parade to be held on the 19th.
O’Doherty noted that the parade had grown substantially from the original plan.
Special DRC Meeting – 03/07/05
location for a staging area was briefly discussed with Ms. O’Doherty noting
that there would be around 13 floats and a total of about 35 overall entries.
1. The Penn. Ave. route may be under
construction beginning in February or early March. We do not have a definitive
schedule at this time. However we caution the applicant to propose an
alternate route in the event that Penn. Ave. is under construction. We will keep the applicant informed of the
construction schedule when we know more.
noted that the revised route would resolve this issue and that his comment
could be removed.
1. The temporary blocking of the
intersections will effect the tactical operations of the fire rescue department
by causing a delay in response. In view of the positive community-wide effects
expected from this event and the fire rescue department’s close proximity to
the area, the fire rescue department will temporarily augment its standard
response to negate the obstacles presented by this special event.
2. Blocking of intersections shall be done
using removable barricades and manned when possible. 12th street and New York shall be manned at all times.
3. All fire protection
equipment; building exits and other safety features shall remain accessible.
Marshall Ennis noted that New York Avenue
would need to remain open except for the barricades. He explained that he must
be able to get through in case of an emergency.
Marshall Ennis asked what the seating capacity would be for the event.
O’Doherty noted that it would be the original number with the overflow being
directed to the patio outside under the awning.
the event were discussed with Mr. Luthie noting that the applicant would need
to contact the County.
O’Doherty explained that she had contacted the County but they had referred her
back to the City.
noted that he would probably be able to provide enough to close off the street.
O’Doherty asked if Friday Night Live provided there own barricades.
noted that Osceola County Road & Bridge has always provided them.
noted that staff would need to know who would be setting and removing them.
Chief Kelly explained that there would probably need to be at least two off
duty officers at the event and Ms. O’Doherty agreed.
Chief Kelly asked if the parking lot next to the VFW was a municipal parking
explained that the area behind the old PD building was municipal but that there
was just an agreement with the VFW that allow sharing of the parking on that
side of their building.
Special DRC Meeting – 03/07/05
O’Doherty noted that she had spoken with the VFW and they had given her verbal
permission to use their parking lot. She noted that she had also spoken with
the owners of the Cobblestone Restaurant and that they intend to participate in
Application is incomplete and/or inaccurate. Must resubmit with following
Alcohol Sales or
Service is checked NO but attached paper indicates a beer truck for beer garden
event is listed at 11/2 hours but attached paper requested blocking New York Ave at 10th. St. AFTER
states that Parade
Route will be covered
by Volunteers; it is required in the downtown area from 9th. St. to 12th. St. and back to use DOT Approved Barricades at each intersection.
application with proper outline of events including entertainment, food,
alcohol sales and facilities being used.
businesses that would be affected by blocking off New York Ave. Receive permission if needed to
use VFW parking lot.
alcohol use to be in a restricted contained area that is monitored.
on type and size of event a police officer may be needed.
Chief Kelly advised the applicant that someone would need to be present at the
beer garden to control people from leaving the designated area with alcohol.
O’Doherty explained how the area would be fenced and contained by net fencing.
asked if the beer stands, beer garden and beer truck would all be under one
permit for alcohol.
O’Doherty explained that it would cover all outside sales.
asked what the hours would be and Ms. O’Doherty explained that the event would
run from 11 a.m. until 11 p.m.
explained that the Main
Street events have
been stopping at 10:00
p.m. and had been very
Chief Kelly explained that the areas needed to be manned to make sure people
didn’t leave those areas designated for consumption with any alcohol.
1. All residents/business
owners along the proposed parade route must be notified of the street closures
a minimum of ten days prior to the event.
2. As a DRC approved special
Event, the applicant is authorized to utilize off-site signage to advertise
and/or direct traffic for the event. Please be advised that all signage must
be placed so as to prevent visual obstruction to both pedestrian and vehicular
traffic, must be free standing and may be utilized beginning one week prior to
the event. All signage must be removed the day following the final day of the
Page 4, Special DRC Meeting – 03/07/05
PARKS & RECREATION
I have no
conditions since they did not request anything from us.
Lakeshore Boat Basin Parking lot will be closed due to
asked if the City’s stage was going to be used.
O’Doherty noted that she had spoken with Mr. Howes and requested it.
asked if it was going to be used just for the parade.
O’Doherty explained that she would need it all day on Saturday.
explained that the stage would be available on Saturday but that she could not
provide staff for the full day.
O’Doherty explained that she would need it for the events taking place after
advised Ms. O’Doherty that she would have to pay for rental of the stage, off
duty police officers, etc.
O’Doherty noted that this was going to be a City event and not an O’Doherty’s
again noted that the stage itself was not going to be a problem but that she
might need to borrow staff from other departments to assist at a cost of $25
Chief Kelly noted that he would have two uniformed officer stationed during the
parade and one during the evening events.
noted that she would find manning for the stage. She asked Ms. O’Doherty to
let her know how many chairs would be needed and advised her that she would
have to pay for any that were not returned.
needed for the alcohol was discussed.
1. Must provide acceptable
Certificate of Insurance based on City “Vendor Handout” to be provided by the
hosting department. Certificate shall be by ACORD form or signed Department
Director waiver documents, and provided to the hosting Department contact no
later than 10 days prior to the event. Department contact will confirm
adequate/acceptable coverage or address with vendor, and forward a copy of the
final Director/Department approved certificate to Risk Management.
needs were briefly discussed with Ms. Boblett noting that there had been some
confusion regarding who was responsible for receiving and confirming coverage
and apologized for that confusion. She noted that she would provide Ms.
O’Doherty with the documentation she needed.
asked how many people were expected to attend the event and Ms. O’Doherty
explained that she expected around 2,000 on Saturday.
no further discussion.
meeting was adjourned at 2:15